2021 Intern Orientation Booklet

We make our summer interns earn their keep, but we treat them with respect and do our best to train them in ministry. It’s only a short time that they’re here, but we accomplish a lot. Here’s all the information that our interns (Bro. Zack Roberts and Bro. Evan Myers) needed to get going at our church:




Temecula, CA | Pastor Ryan Rench



This is all new for me. It’s my first time to Pastor. It’s my first time to have interns while trying to also lead a staff. It’s my first time with unlimited power! Okay, too far.

But I want this internship to be beneficial for you. I’m willing to put in the time, and I’m asking you to do the same. I’ll never ask something of you that I wouldn’t do or haven’t already done. No matter what it is, I promise I’m aware of how much is being asked of you, and I’m sensitive to not overdoing it.

However, when I was in Stillwater, before I was married, I was up until 11pm at church renovating my office. I was completing my Master’s degree while working for a boss that’s far more demanding than I am (Pastor Hardy!) I was learning what marriage was about, and I was trying to serve in my church like a pastor.

So, as much as I’m sensitive to not overdoing it, I’m expecting a lot of self-motivation and drive. We’ve had interns sleep through work, interns get the minimum possible done, and interns waste a lot of time on things that shouldn’t have been a priority. I want you to be both smart and productive. I want you to be both fast and excellent. I want you to work on the right things, and follow through with the best things.

I didn’t always do that, especially as an intern.

But even now—just last week—I spend two hours trying to load a doggone font on my computer. What a waste of time! That was unsmart work, and I paid for it in crunch time. I want to help you avoid that.

I promise to do my best to help you with a few things:

  • Gain experience
  • Learn to prioritize
  • Learn from mistakes

Those sound like very unspiritual things, but I promise you they’ll connect to eternity in more ways than you realize right now. Hang in there and learn some of the basics of the admin side of church work, and God will help you see the reason for the hard work in the end (2 Tim. 2:1–7.)

As a staff member at a church for a few months, you’ll be a blessing while learning in a place that loves you and cares about your future. Our church is here to invest in you while you invest in us. We won’t reap the full benefits of your training, but someone, somewhere, someday will, and that makes us happy.

Without further ado, here are a few orientation things to get you plugged in, in no particular order:



I texted your families and friends and tried to create a basket that was special. Since you’ll be eating on your own a lot, we included several gift cards, including one to a highly-recommended Thai restaurant (we heard you both like Asian food.) Also, there are some beach stuff in case you wanted to use your day off to go there, and we included some nice little wireless earbuds. (NOTE: if you already have a nice pair and would rather use the funds for something else, it’s NO problem to return them! Let me know. There’s ZERO obligation to keep them, and you’re not being unthankful if you’d rather not! I totally understand. You have an EASY out.)

I just want you to know I’m thankful you’re here.


See the Trello References list for pictures, names, and jobs of our current staff.



You will be exposed to a lot of different ministries this summer:

  • Rooted Young Adults – Sundays at 10am, lunches at Pastor’s home, and occasional activities
  • Teens of Faith – Wednesdays at 7pm and occasional activities
  • Junior Church – Sundays at 11am in June, grades 1–6.
  • Choir – it’s good to be involved in, even if you can’t sing!



You can find a lockbox in the men’s baptistry room (code ****) that includes every church key. Your key ring will have the main keys:

  • Master (all exterior)
  • Sunday school (all interior with push-button locks)
  • Sunday school (a few interior with key-locks only)
  • Shed
  • Missions Apartment

There is one set of Jeep keys to share.



  • $50 Weekly stipend – Cali Jones, our financial secretary, will help you get that set up.
  • $3000 Down payment – when you leave for college, your down payment will be more than covered. Pastor Ryan and Mrs. Cali will work with you and the college on how to get that transferred.



You should now have access to:

  • 6 Weeks Reminders
  • CBC Birthdays/Anniversaries
  • CBC Calendar (all church events)
  • Calvary Choir (weekly choir songs sung in the services)
  • Interns
  • Calvary Music (weekly music schedule)
  • Calvary Vacations (anyone who tells me they’re going to be gone)



You should now have access to:

  • CBC Stuff (staff meetings, projects, reference, etc.)
  • Facilities (grounds, maintenance, projects)
  • Tech Etc. (graphics, web, video, IT, etc.)



You should now have access to:

  • Bulletins
  • Rooted (Young Adults)
  • TOF Announcement Sheets
  • Orders of Service
  • Announcements
  • Choir Sheets
  • YLR (4 years)

YLR (Youth Leaders Retreat notes). You will not always need to have these, but you will at least have access to download them if needed. Your access to these folders will be removed after the summer, so download them for yourself sometime while you’re here. They might come in handy someday in the future!  

See RR to load the compatible fonts on your computer.



Each service, both of you will open the buildings:

  • Evan – all buildings
  • Zack – sanctuary and platform setup

Code. See Trello for alarm code.

The routine includes checking all doors and windows and turning on/off all thermostats and lights. Bro. Christian has a list on Trello that can be updated and used as needed.


  • May – Bro. Zack
  • June – Bro. Evan
  • July – Bro. Zack
  • August – Bro. Evan

We’ll prioritize PEOPLE over LOCKUPS, so if you’re scheduled to go to a meal with someone after a service, Bro. Christian will lock up (most Sunday afternoons.)

I didn’t count the days. It’s probably not fair. Sorry ‘bout that.



See Trello for login credentials.



Please take care of our church Jeep. Notice if something is wrong and fix it. Your gas for church events is covered, but you will cover all personal trips.



Once you login to our wifi, you should have server access as one of the network volumes. The CBC folder includes all past files from our church events.



Please talk to Chris Rangel about transferring your membership to Calvary for the summer. I’ve contacted her, as well.



We’re short on offices! You may use the sound booth, library, or various Sunday school classrooms to do work from.

Most of the first few weeks will be teen or construction-related work, so you will have limited office time, anyway.



See the printed meal schedules.

It is rewarding to get to know so many people by spending a meal with them each night, but it is also tiring. The “Free Nights” are intentionally left blank to allow you to get your own meals, or eat leftovers. They are usually a welcome reprieve from the busy schedule.



Carrie Rench will clean the Missions Apartment twice in the summer, so please prepare for her to come July 1 and July 29.



Sharing so much over the summer means that you need to set some clear boundaries. You share a living space, a vehicle, a schedule, meals, and more, so if there are issues about boundaries, please clear them up like Christian brothers.

Face it like a man and be honest. Previous interns have gone down this list:

BUDGET. Who’s going to spend money? Who owns what? What else?

SPACE. Where will your stuff go in the apartment? Whose bed? Whose couch? Whose cabinets? Where does the laundry go? What else?

LIVING. Timing of showers, setting alarms, dishes, etc. What else?

FOOD. Whose leftovers, whose groceries, etc. You’re independent (not co-dependent) adults. What else?

SCHEDULE. Night owl vs. early bird? Alarms? Space? What else?

WHAT ELSE? As future pastors or ministry workers or just—MEN—you’ll need to learn to make intentional conversations happen.




  • 6:30 am – unlock building
  • 9:30 am – choir warmup
  • 10:00 am – Sunday school
  • 11:00 am – Junior church and morning worship
  • 12:00 pm – lunch (see schedule, usually at Pastor’s)
  • 4:15 pm – unlock building
  • 5:00 pm – choir practice
  • 6:00 pm – evening service
    • 3:45 – unlock buildings
    • 4:20 – choir practice
    • 5:00 – evening service


  • 9:00 – Prep for staff meeting
  • 9:30 – Staff meeting
  • 11:00 – Work
  • 5:00 – Dinner with church member

Tuesday – DAY OFF


  • 9:00 – Prep for check-in
  • 9:30 – Check-in with Pastor
  • 10:00 – Work
  • 5:00 – Dinner with church member
  • 6:15 – Unlock buildings
  • 7:00 – Service


  • 9:00 – Prep for check-in
  • 9:30 – Check-in with Pastor
  • 10:00 – Work
  • 5:00 – Dinner with church member


  • 9:00 – Prep for check-in
  • 9:30 – Check-in with Pastor
  • 10:00 – Work
  • 5:00 – Dinner with church member


  • 9:30 – Set up for outreach
  • 10:00 – Outreach
  • 12:00 – final preparations for Sunday




  • Opening – tour building while taking notes on how to unlock/open for services.
  • Intern Trello Lists
  • Get to know teens and Rooted
  • Complete Interning Well
  • Lawns and other yard work – see Bro. Christian
  • June – run Junior Church (11am class for grades 1–6)


Bro. Zack

  • Orders of service – planning, scheduling, overseeing services
  • Platform setup – orders, mics, batteries, announcements, etc.
  • Sunday PM offering verse and/or announcements and/or quote – see RR for book quote ideas, and see 5/24 email for list of giving verses.
  • Close services 5/30 – see email sent 5/24
  • Preaching (dates might change)
    • June 6 – Rooted SS
    • June 20 – Rooted SS
    • July 14 – Wed. TOF
    • July 28 – Wed. TOF
    • I’m not sure if you’ll preach in a church service or not yet. I’m still trying to gauge my own need to be in / share the pulpit as we establish the direction of our church.

Bro. Evan

  • Outreach maps – See Bro. Christian
  • Add Intern meals (from meal schedule) to the INTERNS Calendar (e.g. new event “Román Dinner” on the date)
  • Preaching (dates might change)
    • June 9 – Wed. TOF
    • June 23 – Wed. TOF
    • June 27 – Rooted SS



Not included in the basket, but part of the welcome includes several books for each man:

  • Leadership Strategy and Tactics, by Jocko Willink. This is required reading for empowered junior leadership.
  • Getting Things Done, by David Allen. This is an easy task management system that works on getting tasks out of your head and into context-based systems.
  • Up From Slavery, by Booker T. Washington. This is one of my favorite books of a man who made something of himself and then spent his life helping others.
  • Unbroken, by Laura Hillenbrand. My favorite book ever.